Critical information needed when planning your event
There are many thoughts that run through a meeting planner’s mind when planning an event. Often, Audio-Visual (AV) planning seems slightly challenging at first, but a professional AV provider will be able to lead a client through this process and avoid costly mistakes and unforeseen headaches. Here are some critical points to address early on to plan a great event.
Basic information to see and hear better
It may seem obvious, but basic information like venue, number of attendees, event times, and room set-up are important to determining key aspects of the show such as screen size and projector brightness or coverage of the audio system.
Your vision can add Wow
After this discussion, elaborating on your vision for the event with your AV provider will help them suggest décor or lighting elements and more specific audio and video needs.
Lastly, try not to be afraid of the word “budget.” Discussing budget will help an AV provider choose the best equipment and people to help achieve your goal without breaking the bank. Events of all different sizes can all be executed flawlessly, and knowing where to start when building the show from the ground up can expedite the process and often find ways to save money – when discussed in advance of the event.
A discussion with a professional Audio Visual provider should make a meeting planner feel like a weight has been lifted. The proper partnership makes the entire process smooth for both parties.
Staging and Rental Department